Guidelines for Speakers
| Session | Presentation Format | Presentation Time | Data Check on the day of your presentation |
|---|---|---|---|
| All Oral Sessions | Onsite only | As per the information provided to you by your chairperson | Submit your presentation slides to the PC center no later than 45 min. prior to your session’s start (if your session is the very first session of the day, no later than 30 min. before the session starts). |
| Poster Presentation | Onsite only | Please check your Poster number. Presentation time is organized by whether the last part (suffix after hyphen) of the Poster Session number is odd or even. Odd number: 13:50-14:50 Even number: 14:50-15:50 |
Posting schedule is listed below. |
1. Oral Presentations
If you will be making an oral presentation, please check the following information.
Preparing for your onsite presentation:
- Screen aspect ratio is 16:9. Slides created in 4:3 format will be shown on the screen with black bands on both sides of the slides.
- We recommend that you use OS-standard fonts in your presentation, such as Century Gothic, Courier, Times New Roman.
- Supported software: Windows PowerPoint 2019 and PowerPoint for Microsoft 365.
- If your presentation slides include any video or audio files, please save them in one folder with your slide data.
On your presentation day:
No later than 30 min. before the session starts
- Please visit the PC Center to submit your presentation file. You will be given a short technical instruction.
PC Center
| Location: | Room H, 1F, Kyoto International Conference Center |
| Opening hours: | Monday, June 24 12:00-16:00 Tuesday, June 25 07:30-16:00 Wednesday, June 26 07:30-16:00 Thursday, June 27 07:30-16:00 Friday, June 28 08:00-12:00 |
If you wish to use your own PC:
- The Secretariat will prepare an HDMI PC cable connector. If your PC is not compatible with this cable connector, please bring a suitable adaptor.
- Please notify the operator in advance if you will be using video or audio in your presentation.
- Your presentation file should be named <Session Number>_<Your Full Name>.ppt, and be saved on your desktop.
- Please disable your screensaver and any power-saving features on your PC.
- Please bring your AC adapter and converter with you.
- Please bring your presentation’s backup data on a USB flash drive.
- After your presentation, do not forget to retrieve your computer from the operator at the venue.
- During your presentation, please use the AC adapter included with your computer, not a mini-AC adapter.
No later than 10 min. before the session starts
- Please make sure to come to the session room and take the speaker’s seat at the left front side of the room.
After the Congress:
- Your submitted data will be discarded after the congress.
2. Poster Presentations
To present your poster onsite, please follow the steps below:
- Be sure to include the abstract title, author and coauthor names, and the affiliation(s).
- Prepare your poster to fit on the poster board (W90cm x H210cm). Recommended poster size is W90cm×H160cm.
- Bring your poster with you to the Annex Hall of Kyoto International Conference Center on the day of your poster presentation.
Poster set-up/removal times
| Presentation date | Set-up | Removal |
|---|---|---|
| June 25 | June 24 12:00-17:00 or June 25 08:00-09:00 |
18:30-19:30 |
| June 26 | 08:00-09:00 | 18:30-19:30 |
| June 27 | 08:00-09:00 | 18:30-19:30 |
| June 28 | 08:00-09:00 | 16:00-17:00 |
* Posters that are left on the poster boards after the removal time has ended will be removed and discarded by the Secretariat after the Congress.
